FileOrbis introduces dynamic, content-aware approval workflows that automate decision-making and control over file operations. These workflows are triggered by file metadata, classification, or user-defined rules—ensuring files are reviewed, approved, or blocked before any critical action occurs.
Key Capabilities
- Trigger approval based on file type, sensitivity, owner, or content keywords
- Route files through multi-step, multi-user approval chains
- Support automatic or manual decisions at each approval stage
- Prevent unauthorized sharing or deletion until approval is granted
- Log all workflow steps and user interactions for audit purposes
- Align approval policies with compliance requirements (GDPR, ISO, etc.)
Use Case Examples
- Legal teams reviewing contracts before external sharing
- HR files requiring multi-level approval before distribution
- Export control workflows triggered by sensitive terms in documents
- Executive review of board materials flagged by classification tags
Governance & Automation Benefits
- Enforce enterprise data handling policies through automation
- Minimize human error and unauthorized access
- Enhance visibility with dashboards and workflow status tracking
Complementary FileOrbis Features
- Data Governance: Centralized control over policy definition and enforcement
- Access Management: Role-based approval responsibility assignment
- Audit Trail: Complete visibility into all workflow stages
- Metadata Tagging: Use tags and classifications to trigger workflows
- Secure File Sharing: Block external actions until approval conditions are met
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About FileOrbis
Aiming to manage the user and file relationship within an institutional framework, FileOrbis is constantly being developed in order to meet different industry and customer needs in terms of file management and sharing. Since 2018, FileOrbis continues to be developed with the excitement of the first day. FileOrbis focuses on high security, rich integration, ease of use and integrated management criteria.
