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Content-Based Policy Enforcements2025-05-14T11:39:01+04:00

Enforce File Policies Based on Content, Not Just Location

Automate decisions and actions using content-based rules. FileOrbis ensures the right controls are applied to every file—automatically and consistently.

Enforce File Policies Based on Content, Not Just Location

Automate decisions and actions using content-based rules. FileOrbis ensures the right controls are applied to every file—automatically and consistently.

Smarter Rules for Safer Files

Traditional access rules rely on static attributes—file location, folder name, or user groups. But today’s data environments are dynamic. Sensitive information moves, duplicates, and evolves fast.

FileOrbis Content-Based Policy Enforcement changes the game. It inspects files in real time, identifies their nature based on content, and applies the appropriate controls—from access restrictions to encryption, sharing bans, or mandatory approvals.

It’s security that adapts to the data itself.

Policies That Understand Your Files

With FileOrbis, you define policies that trigger enforcement actions when a file contains:

  • Specific keywords or patterns (e.g., credit card numbers, passport info)
  • Classification tags or content labels
  • File type or metadata
  • Sharing direction (internal, external, guest)
  • Departmental ownership or project relevance

When triggered, FileOrbis can:

  • Restrict or revoke access
  • Block sharing or downloading
  • Initiate content-aware approval
  • Classify and label the file
  • Route files to secure folders or DLP workflows

Content Based Policy Enforcement

Security & Compliance
FileOrbis helps enterprises meet regulatory and internal security standards by:

  • Enforcing content-based policies consistently
  • Logging every decision and action
  • Supporting classification frameworks like NDMO, GDPR, HIPAA, and ISO 27001
  • Integrating with approval workflows, user access management, and encryption services

Integrations & Compatibility
Works seamlessly with:

  • FileOrbis Secure File Sharing
  • Microsoft 365 & FileOrbis Governance
  • Smart SFTP
  • Secure Email Attachments
  • Edge Cache and File Servers
  • Enterprise DLP, IDM, and audit systems

Frequently Asked Questions

It’s the ability to apply file access and sharing rules automatically based on the actual content of a file, not just where it’s saved or who owns it.

Access denial, sharing restriction, auto-classification, approval requirement, download blocking, watermarking, and more.

Yes. You can create department-specific rules, apply policies per user role or group, and tailor enforcement logic to match your organizational structure.

It ensures consistent enforcement, provides detailed logs, and integrates with regulatory classification schemes to simplify audits.

4.9

by FileOrbis in Content Collaboration Tools

Our previous controls were folder-based and too rigid. With FileOrbis, we enforce policy where it matters—on the content itself. It’s helped us avoid unintentional sharing of sensitive HR and legal files.

IT Risk & Compliance Officer, Enterprise Retail Group

Ready to Make Every File Count?

Secure your content where it matters most—with rules that understand the data. Book a demo today and see how FileOrbis makes policy enforcement smarter, faster, and scalable.

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