FileOrbis Governance for Microsoft 365 | Learn More

FileOrbis Governance for Microsoft 365 | Learn More
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Watermark2025-05-15T12:01:57+04:00

Deter Data Leaks with Dynamic, User-Specific Watermarking

Apply real-time, content-aware watermarks to every file—so you always know who accessed, shared, or misused your content.

Deter Data Leaks with Dynamic, User-Specific Watermarking

Apply real-time, content-aware watermarks to every file—so you always know who accessed, shared, or misused your content.

Make Every File Traceable

Once a file leaves your environment, you lose visibility—unless it’s watermarked. FileOrbis lets you embed dynamic, user-specific watermarks into documents during sharing, printing, or downloading.

Whether you’re working with internal teams or external partners, watermarking acts as a powerful deterrent against unauthorized distribution and helps trace data leaks back to the source.

How It Works?

Identity-Bound, Policy-Driven Watermarking
With FileOrbis, watermarks are applied automatically, based on your file-sharing policies:

  • Insert dynamic user details (name, email, IP, timestamp)
  • Apply to PDFs, Word files, Excel sheets, and more
  • Display watermark during view, download, or print
  • Use visible or invisible (metadata) watermarks
  • Apply watermarking rules based on content sensitivity or sharing direction (e.g., internal vs. external)

Watermarks are generated in real time and uniquely tied to each user and access session.

Watermark

Security & Compliance
FileOrbis Watermarking helps enterprises enforce data governance and compliance by:

  • Tying every file view, download, or print to a specific user
  • Logging every interaction with watermarked documents
  • Enabling leak forensics and evidence in security audits
  • Supporting requirements under GDPR, ISO 27001, NDMO, HIPAA, and more

Integrations & Compatibility
Seamless integration with:

  • FileOrbis Secure File Sharing & Virtual Data Room
  • Microsoft 365 Documents
  • Smart SFTP Transfers
  • PDF, Word, Excel, PowerPoint formats
  • FileOrbis Approval and Classification Workflows

Frequently Asked Questions

It’s the automatic application of unique user identifiers (e.g., name, email, IP, timestamp) as watermarks to files during access, download, or print.

PDFs, Microsoft Office documents (Word, Excel, PowerPoint), and other supported file types can be watermarked automatically.

Yes. You can configure watermarking for both internal and external users, based on policy rules.

No. Watermarks are embedded by FileOrbis and not user-editable. Tampering attempts are logged.

No. Watermarks are designed to be visible but non-intrusive—preserving readability and functionality.

4.9

by FileOrbis in Content Collaboration Tools

Watermarking with FileOrbis has drastically reduced our document leak risks. Every shared file is clearly tagged with the user’s identity, which discourages misuse and improves trust in our external collaborations.

Information Security Manager, Legal Services Firm

Ready to Watermark Every File—Automatically?

Strengthen your data protection strategy with dynamic watermarking that adds visibility, accountability, and control.

FileOrbis – Secure & Compliant Document Management

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