Protect Microsoft 365 Files with Dynamic Watermarking

Automatically apply user-specific watermarks to files shared from OneDrive and SharePoint—adding accountability and leak deterrence to every file.

Protect Microsoft 365 Files with Dynamic Watermarking

Automatically apply user-specific watermarks to files shared from OneDrive and SharePoint—adding accountability and leak deterrence to every file.

Turn Every Shared File into a Traceable Asset

When sharing files externally from Microsoft 365, control and traceability are key. FileOrbis Watermarking ensures every document shared from SharePoint or OneDrive carries a clear, user-specific watermark—deterring unauthorized use and enabling forensic-level tracking.

Whether for regulatory content, confidential data, or executive reports, FileOrbis watermarking integrates into your M365 environment without interrupting user workflows.

How It Works?

Seamless Watermarking Built for Microsoft 365
FileOrbis adds watermarking to your Microsoft 365 sharing workflows by:

Applying dynamic, user-specific watermarks during download, view, or print
Including identifiers like name, email, IP address, and access time
Supporting Office file types, PDFs, and other common formats
Enforcing watermarking rules based on file classification or sharing context
Logging all access and watermarking actions for audit purposes

Users continue sharing files via SharePoint and OneDrive—with watermarking applied transparently.

Watermark

Key Benefits

✅ Dynamic User-Specific Watermarks
Identify who accessed or shared each file at a glance.

✅ Visual Deterrent for Unauthorized Sharing
Clearly mark ownership and user identity on every shared copy.

✅ Policy-Based Enforcement
Watermark files based on classification, user role, or sharing method.

✅ No Workflow Disruption
Files are watermarked automatically during M365-native actions.

✅ Support for Multiple Formats
PDF, Office files, and more—secured and traceable.

✅ Full Audit Visibility
Track file sharing and access events with full watermark logs.

Use Cases

✅ Executive Document Sharing
Protect board reports, strategy documents, and financial forecasts with traceable watermarks.

✅ External Collaboration
Watermark files shared with third parties to enforce accountability and discourage leakage.

✅ Legal & HR File Distribution
Ensure confidentiality when sharing sensitive documents by visibly marking them with user identity.

✅ Regulatory Compliance
Apply watermarks automatically on regulated data shared from Microsoft 365.

Security & Compliance
FileOrbis Watermarking reinforces compliance by:

Associating files with specific user actions
Enabling proof of access and disclosure
Aligning with requirements in GDPR, HIPAA, NDMO, ISO 27001
Supporting integration with classification, approval, and encryption workflows

Integrations & Compatibility

Microsoft 365 (SharePoint Online, OneDrive)
Office 365 file formats (Word, Excel, PowerPoint, PDF)
FileOrbis content-aware classification and approval flows
Secure File Sharing, DRM, and Smart SFTP modules
Identity providers (Azure AD, AD, LDAP)

4.9

by FileOrbis in Content Collaboration Tools

Gartner Peer Insight

Watermarking through FileOrbis has become part of our compliance strategy. Every sensitive file we share from SharePoint is now traceable back to the source user.

Chief Compliance Officer, Regional Financial Institution

Ready to Make Your Shared Files Traceable and Secure?

Protect your Microsoft 365 content with FileOrbis watermarking for leak deterrence, accountability, and compliance.

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