FileOrbis Governance for Microsoft 365 | Learn More

FileOrbis Governance for Microsoft 365 | Learn More
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Watermark for Microsoft 3652025-05-20T23:07:07+04:00

Protect Microsoft 365 Files with Dynamic Watermarking

Automatically apply user-specific watermarks to files shared from OneDrive and SharePoint—adding accountability and leak deterrence to every file.

Protect Microsoft 365 Files with Dynamic Watermarking

Automatically apply user-specific watermarks to files shared from OneDrive and SharePoint—adding accountability and leak deterrence to every file.

Turn Every Shared File into a Traceable Asset

When sharing files externally from Microsoft 365, control and traceability are key. FileOrbis Watermarking ensures every document shared from SharePoint or OneDrive carries a clear, user-specific watermark—deterring unauthorized use and enabling forensic-level tracking.

Whether for regulatory content, confidential data, or executive reports, FileOrbis watermarking integrates into your M365 environment without interrupting user workflows.

How It Works?

Seamless Watermarking Built for Microsoft 365
FileOrbis adds watermarking to your Microsoft 365 sharing workflows by:

  • Applying dynamic, user-specific watermarks during download, view, or print
  • Including identifiers like name, email, IP address, and access time
  • Supporting Office file types, PDFs, and other common formats
  • Enforcing watermarking rules based on file classification or sharing context
  • Logging all access and watermarking actions for audit purposes

Users continue sharing files via SharePoint and OneDrive—with watermarking applied transparently.

Watermark

Security & Compliance
FileOrbis Watermarking reinforces compliance by:

  • Associating files with specific user actions
  • Enabling proof of access and disclosure
  • Aligning with requirements in GDPR, HIPAA, NDMO, ISO 27001
  • Supporting integration with classification, approval, and encryption workflows

Integrations & Compatibility

  • Microsoft 365 (SharePoint Online, OneDrive)
  • Office 365 file formats (Word, Excel, PowerPoint, PDF)
  • FileOrbis content-aware classification and approval flows
  • Secure File Sharing, DRM, and Smart SFTP modules
  • Identity providers (Azure AD, AD, LDAP)

Frequently Asked Questions

Word, Excel, PowerPoint, PDF, and other formats commonly used in SharePoint and OneDrive can be watermarked.

Yes. FileOrbis applies them based on your organization’s policies during file access, download, or sharing.

Yes. You can create rules based on user role, location, or access method.

No. File sharing happens as usual through Microsoft 365 interfaces.

Yes. All actions involving watermark application and access are recorded.

4.9

by FileOrbis in Content Collaboration Tools

Watermarking through FileOrbis has become part of our compliance strategy. Every sensitive file we share from SharePoint is now traceable back to the source user.

Chief Compliance Officer, Regional Financial Institution

Ready to Make Your Shared Files Traceable and Secure?

Protect your Microsoft 365 content with FileOrbis watermarking for leak deterrence, accountability, and compliance.

FileOrbis – Secure & Compliant Document Management

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