Governance
for M365

Advanced Governance & Security Embedded Directly Inside Microsoft 365 Native Experience. Zero Friction. Maximum Protection. Complimentary Secure Sharing in SharePoint & OneDrive—Right-Click. Govern. Done.

Advanced Governance Embedded Inside Microsoft 365

FileOrbis Governance for M365 is an intelligent add in seamlessly embedded into SharePoint Online and OneDrive. It extends Microsoft 365’s native sharing experience with content-aware approvals, PGP encryption, geo-fencing, IP restrictions, malware sanitization, and SFTP connectivity—without forcing users to leave their familiar environment.

By integrating directly into the standard right-click menu, FileOrbis enables secure sharing, upload sanitization, and advanced Zero Trust controls directly within daily workflows. It analyzes file content in real time before sharing, triggers smart approvals only when sensitive data is detected, and applies advanced security wrapping such as geo-location locks and IP whitelisting.

The result is frictionless adoption, intelligent governance, and secure cloud collaboration—without changing user habits or disrupting productivity.

Hear From Our Customers

“Security without forcing users to switch tools.”

Head of Cloud Infrastructure, Financial Services

“We added Zero Trust restrictions that Microsoft doesn’t provide natively.”

M365 Administrator, Global Enterprise

“Approval workflows are now intelligent and content-driven.”

Compliance Officer, Healthcare Organization

Enterprise-Grade Capabilities

  • Embedded directly inside SharePoint Online & OneDrive
  • No context switching or external portals
  • Security actions appear in native menu
  • Works within existing user workflows
  • Immediate adoption without training

High security that feels completely native.

  • Real-time content inspection before sharing
  • Trigger approval only when sensitive data is detected
  • In-flow approval via Email or Teams
  • Automatic remediation based on data sensitivity
  • Reduce approval fatigue with intelligent filtering

Security decisions based on what’s inside the file.

  • Geo-location access restriction (country-based locking)
  • IP whitelisting for trusted partner networks
  • Download limits and lifecycle expiration rules
  • Mandatory PGP encryption upon download
  • Dynamic watermarking with IP, email, timestamp

Granular controls beyond native M365 capabilities.

  • AV + CDR + Sandbox inspection pipeline
  • Remove malicious macros and active scripts
  • Secure “File Request” folders for external uploads
  • Sanitize inbound files before entering tenant
  • Prevent ransomware and supply chain threats

Ensure clean data entry into your cloud environment.

  • Turn SharePoint libraries into SFTP endpoints
  • Bridge legacy systems to M365 securely
  • No third-party FTP servers required
  • Automated batch transfers into cloud storage
  • Unified governance across ingress channels

Modernize legacy workflows without infrastructure complexity.

Measurable ROI & Business Impact

FileOrbis Content Aware Sharing delivers quantifiable results:

100% Brand Trust
100%

Eliminate client hesitation and phishing concerns by sharing M365 files through fully white-labeled, custom-branded portals.

99% Unified Governance
99%

Apply the exact same security and sharing policies across both your on-premise storage and Microsoft 365.

60% Less External Sharing Risks
60%

Gain granular, centralized control over guest access and anonymous sharing links within M365.

0 Data Silos
0

Seamlessly bridge the operational gap between your on-premise file servers and Microsoft’s cloud environments.

30% Microsoft License Optimization
30%

Identify underutilized resources and optimize your M365 licensing costs through better visibility.

80% Faster Audits for Teams
80%

Centralize your logging and reporting for all file interactions happening within the Microsoft ecosystem.

Free Document Management & Security Assessment

Free M365 Governance Assessment Identify external sharing risks and hidden exposure across your Microsoft 365 tenant.
Our complimentary assessment delivers:

  • External Sharing Risk Review – Detect oversharing, risky link configurations, and policy gaps
  • Content Sensitivity Exposure Analysis – Identify PII/PCI data shared externally
  • Governance & Zero Trust Gap Report – Evaluate geo-fencing, IP control, and encryption coverage

Receive an executive report outlining risk areas, compliance exposure, and measurable governance improvements.

Core Benefits – Outcomes That Matter

Preserve Native User Experience

Embed governance directly into SharePoint and OneDrive. Users work exactly as before—security runs silently in the background.

Enforce Content-Aware Governance
Scan file content before sharing externally. Trigger approval, masking, or encryption based on data sensitivity.
Extend Zero Trust Beyond Native M365

Restrict access by geography, IP address, encryption level, and download limits. Add enterprise-grade controls Microsoft does not provide out-of-the-box.

Secure Cloud Ingress & Prevent Malware

Sanitize external uploads before they land in your tenant. Protect against supply chain and ransomware threats.

Increase Visibility, Auditability, and Compliance
Log every interaction—who shared, who accessed, from which IP and country, and what content risk was detected. Integrate with SIEM tools for enhanced forensic investigations.
Build Trust with a Custom Branded Sharing Experience
All shared links use your custom domain, logo, and branded interface. Deliver a professional experience that increases partner trust and eliminates confusion from generic links.
Higher security. Zero friction. Native M365 experience.

How It Integrates Into Your Environment

Flexible Deployment

Cloud-to-cloud deployment via secure Microsoft APIs.

Identity Integration

Native Microsoft 365 identity and SSO support.

Storage Native

Works directly within SharePoint Online and OneDrive.

Security Ecosystem

AV, CDR, Sandbox, ICAP integration.

SIEM Connectivity

Splunk, QRadar, ArcSight integration.

SFTP Connectivity

Optional M365-to-SFTP bridge for legacy systems.

REST API Access

Extend governance controls into enterprise workflows.

No Data Migration

No need to move or duplicate data

Frequently Asked Questions

It is an intelligent security extension embedded inside SharePoint Online and OneDrive that adds content-aware approvals, advanced link restrictions, and Zero Trust enforcement.

No. It complements Microsoft Purview by adding granular enforcement and gateway capabilities beyond native features.

No. It works directly within the native right-click menu of SharePoint and OneDrive.

Yes. Geo-fencing and IP whitelisting are fully supported.

No. Your data remains in Microsoft 365. FileOrbis acts as a governance wrapper during sharing transactions.

Through AV, CDR, and sandbox inspection before files are stored in your tenant.

Request FileOrbis Demo Today

Do you want to contact one of our representatives to get information or see FileOrbis in action? Schedule a custom live demo of Fileorbis made just for you.