Real-Time RAG Sync & Policy-Based Multi-LLM Orchestration

Prevent data leaks with real-time sync and policy-controlled AI access.

Zero-Lag Defense
Eliminate the compliance risks of nightly or weekly RAG updates that lead to stale index data leaks.
Dual-Stream Indexing
Run continuous content and Active Directory permission synchronization streams completely in parallel.
Orchestrated Governance
Stop stitching separate tools together for freshness, model choice, and enterprise access control.


Live Sync
Prevents data leaks.


Policy Routing
Matches model capability.


Dual Stream
Propagates access immediately.


Total Residency
Restricts sensitive content.

Stale RAG Indexes Are a Compliance Liability

A knowledge base that updates nightly or weekly is a security risk. Turn it into a trustworthy, real time ecosystem

The Compliance Liability

  • The 9AM Permission Gap:

    If an employee s access is revoked at 9 AM but your AI index updates nightly, the assistant will leak documents that person should no longer see.

  • The Stale Content Drift:

    When critical documents are reclassified or modified, a lagging RAG index continues to answer from outdated and unverified historical data.

The Real-Time Remedy

  • Real-Time Permission Sync:

    Changes to Active Directory groups and NTFS permissions propagate to the retrieval layer immediately, keeping access decisions current.

  • Real-Time Content Sync:

    New, modified, and deleted files update the retrievable index in near real time, featuring layout aware re chunking.

Trusted by Content-Critical Businesses Worldwide

Key Benefits

Zero-Lag Access Control

Propagates Active Directory and NTFS permission changes to the AI retrieval layer immediately to prevent data leaks.

Layout-Aware Freshness

Updates new, modified, or deleted documents in near real time with smart re chunking, avoiding stale index drift.

Cost & Capability Optimization

Routes user prompts dynamically by matching task complexity and data sensitivity to the most efficient local or cloud LLM.

Strict AI Residency

Enforces explicit compliance policies that keep highly regulated or restricted data entirely within your on premises boundary.

Core Capabilities


Content Synchronization
New, modified, and deleted
files update the retrievable
index in near real time,
featuring layout
aware re-chunking.


Permission Synchronization
Changes to Active Directory groups and NTFS permissions propagate to the retrieval layer immediately, so access decisions are always current.


Policy-Based Routing

Organizations define explicit
routing rules across multiple
local and cloud LLMs based
on data sensitivity, user roles,
or task types.


AI Residency
Control
Highly restricted content stays entirely on local, on
premises models, keeping
regulated data within your
corporate boundary.

How FileOrbis Routes Your Requests

Data Sensitivity & Classification

Restricted content stays
on local models only.

User, Group, or Department

Different teams get different model access rules.

Task Type

Match model capability
and cost to the specific job.

Residency Requirement

Keep highly regulated data on on premises models.

One Governed Pipeline

CapabilitySingle-Model RAGFileOrbis Multi-LLM
Route by data sensitivityNoYes
Mix local and cloud modelsNoYes
Keep restricted data on local modelsNoYes
Real time content + permission syncRareYes

Hear From Our Customers

“FileOrbis gave us a single pane of glass across on-prem and cloud content. We reduced over-permissioned access fast and finally had audit-ready visibility.”

Security & Risk Lead, Enterprise Organization

“External sharing used to be our biggest leak point. With content-aware policies and full traceability, we enabled collaboration without losing control.”

IT Manager, Regulated Industry

“We consolidated multiple tools into one governed platform. Users got faster access, and our compliance reporting became dramatically simpler.”

Head of Infrastructure, Global Company

Ready to sync your content and permissions in real time?

Index your existing file shares where they live. Stand up a trustworthy internal
AI assistant with zero permission lag and policy-based LLM routing.

Frequently Asked Questions

How can we help you?

Because stale indexes leak data. If permissions or content change but the AI index lags, the assistant can surface files a user should no longer see. FileOrbis syncs content and permissions in real time to close that gap.

Yes. FileOrbis supports policy-based routing across local and cloud models, so requests are served by the right model based on data sensitivity, user, task, and residency rules.

Yes — FileOrbis policies can restrict classified content to on-premises models, while less sensitive tasks use cloud models if desired.

Request FileOrbis Demo Today

Do you want to contact one of our representatives to get information or see FileOrbis in action? Schedule a custom live demo of Fileorbis made just for you.