Content Aware Sharing

Intelligent, Real-Time Content Governance for Secure Document Management See What’s Inside. Act Instantly. Share with Confidence. Content-Aware Protection for Enterprise Files:Upload, Edit, and Download. No Blind Spots. No Accidental Leaks.

Enterprise Content Intelligence & Dynamic File Governance

FileOrbis Content Aware Sharing is an intelligent content inspection and enforcement platform that analyzes what is inside your files, not just where they are stored. It detects sensitive information during upload, editing, and download using hundreds of pre-defined global data patterns, custom regex definitions, and proprietary data groups. By combining deep content inspection with existing classification labels (Microsoft Purview, MIP, Titus) through advanced AND/OR logic, it dynamically applies masking, watermarking, approval workflows, or blocking in real time. The result is granular, automated governance that prevents accidental data leaks, enforces compliance, and enables secure collaboration across hybrid storage environments without disrupting productivity.

Trusted by Security & Compliance Leaders

“We finally have real-time visibility into what is being shared externally.”

Head of Information Security, Banking Enterprise

“Our classification labels now trigger real enforcement actions.”

Data Protection Officer, Insurance Organization

“We reduced accidental data exposure without slowing business teams.”

CIO, Healthcare Sector

Enterprise-Grade Capabilities

Measurable ROI & Business Impact

FileOrbis Content Aware Sharing delivers quantifiable results:

3+ Hours Saved Per Employee Weekly
3+

Instant VPN-less access improves workforce productivity.

Up to 48% Storage Cost Reduction
48%

Eliminate duplicate file copies and replace attachments with governed links.

60% Reduction in Helpdesk Tickets
60%

Eliminate VPN and access-related support requests.

90% Shadow IT Prevention
90%

Replace EFSS, MFT, VDR, and VPN tools.

30–50% License Consolidation
30-50%

Eliminate VPN and access-related support requests.

0% Data Migration Cost
0%

Access data where it resides — no replication or rehosting required. 

Free Document Management & Security Assessment

Free Content Intelligence Assessment Discover hidden sensitive data and enforcement gaps across your file environment.
Our complimentary assessment delivers:

  • Sensitive Data Exposure Analysis – Detect hidden PII, PCI, PHI, and proprietary information
  • Classification & Enforcement Gap Review – Identify where labeled files lack active protection
  • Risk & Compliance Exposure Report – Map high-risk transfers and regulatory vulnerabilities

Receive a structured executive report outlining hidden data risks, policy blind spots, and measurable compliance improvement opportunities.

Core Benefits – Outcomes That Matter

Eliminate Data Blindness Across Unstructured Storage

Gain visibility into what files actually contain — across file servers, cloud buckets, and hybrid environments. Protect sensitive data before it becomes a breach.

Prevent Accidental Data Leaks in Real Time
Intercept sensitive transfers during upload or sharing. Act automatically without relying on user memory or training.
Bridge the Gap Between Classification and Enforcement
Use Microsoft Purview and other labels as active policy triggers. Ensure sensitive classifications translate into real protection.
Enable Secure Hybrid Collaboration
Allow file sharing internally and externally with dynamic, context-aware controls. Say “yes” to collaboration without compromising compliance.
Increase Auditability and Regulatory Confidence
Every inspection, action, and decision is logged. Integrate with SIEM tools like Splunk, QRadar, and ArcSight for full visibility.
Lower risk. Stronger compliance. Safer collaboration.

How It Integrates Into Your Environment

Flexible Deployment
On-Premises, Private Cloud, or Public Cloud (AWS, Azure).
Identity Integration

Active Directory, LDAP, Okta, Azure AD, SSO support.

Storage Agnostic

Connect to File Servers, NAS, Object Storage, and Cloud.

Security Ecosystem

Compatibility AV, Sandbox, CDR, DLP, EDR integration.

SIEM Connectivity

Splunk, QRadar, ArcSight integration.

Office Integration

Replace attachments with secure links directly inside Outlook.

REST API Access

Embed into portals and enterprise applications.

Frequently Asked Questions

It is an intelligent file governance platform that analyzes file content in real time and enforces security policies based on sensitive data detection.

It enforces policies based on what is inside the file, not just folder permissions or user access.

Yes. It reads classification metadata and combines it with content inspection using AND/OR logic.

Yes. Sensitive strings can be automatically redacted while still allowing controlled access.

No. FileOrbis acts as an intelligent enforcement layer on top of existing storage systems.

By scanning content during upload and sharing processes and automatically applying blocking, masking, or approval workflows.

Request FileOrbis Demo Today

Do you want to contact one of our representatives to get information or see FileOrbis in action? Schedule a custom live demo of Fileorbis made just for you.