The FileOrbis Office Add-in

The FileOrbis Office add-in brings enterprise governance to Office by allowing users to classify, label, watermark, and protect documents seamlessly across shared policies.

Ribbon-Native Governance

Classify, label, and watermark content directly in Word, Excel, and PowerPoint without breaking user flow.

Persistent DRM Controls

Bind view, edit, print, copy, screenshot, and expiry rules to files even after they leave Microsoft 365.

Unified Policy & Audit

Shares a single policy set and audit trail across Teams, Outlook, OWA, Intune, and Purview integrations.


Ribbon-Native Tagging
Classify and watermark
inside Office.


Granular DRM
Enforce print, copy, and
expiry rights.


Browser Ready
Secures Office on the web
via WOPI.


Purview Interoperable
Extends Microsoft Purview
sensitivity labels

Key Benefits

Native Experience

Classify and watermark content
inside Office apps without leaving
the document.

Persistent Governance

DRM rules follow files automatically,
even when shared outside
Microsoft 365.

Purview & WOPI Ready

Extends Microsoft Purview labels
and runs seamlessly in Office on the
web.

Trusted by Content-Critical Businesses Worldwide

Governance at the Source

Governance at the Point of Creation

CREATION-TIME GOVERNANCE

Most tools protect data after the fact, on upload, send, or scan. FileOrbis secures content the moment it’s authored in Word, Excel, or PowerPoint, preventing leaks before sharing ever happens.
Native Authoring

Classify and protect instantly inside Office apps without switching tools.

Secure by Default                                                                                            Applies protection at the source before documents leave the workstation.

Instant Classification                                                                                Automatically triggers security policies upon file creation or opening.

Core Capabilities


Classify & Label
Consistent, policy-driven
tagging
Apply organisational classifications (e.g. Public, Internal, Confidential,
Restricted) from the ribbon.
Labels are recorded in the
document and drive downstream policy, determining who can open it,
share it, or send it externally.


Watermark
Visible ownership &
deterrence
Stamp dynamic
watermarks — user name,
timestamp, classification —
onto documents to deter
leaks and make the
handling policy obvious to
every viewer.


Protect (DRM)
Rights that travel with the
file
Encrypt the document and bind granular usage rights to it: view, edit, print, copy, screenshot control, timebased expiry, and remote
revocation. Rights are enforced per user and per device, inside the
organisation and out.


Track
Full visibility & audit
See who opened, edited, or
attempted to access a
protected document, when and from where, feeding the same tamper-proof audit trail used across every FileOrbis Microsoft integration.

CROSS-PLATFORM FLEXIBILITY

Cross-Platform Protection: Desktop Apps and Office on the Web

Maintain complete regulatory control and local compliance while accelerating global file delivery.

Native Desktop & WOPI Support

Runs seamlessly in Word, Excel, and PowerPoint
applications as well as Office on the web through the
WOPI protocol.

Zero Coverage Gaps

Delivers identical classification and protection controls
across managed workstations, unmanaged laptops, and
web browsers.

FileOrbis Office add-in vs. native Office labelling

CapabilityNative Office sensitivity labelFileOrbis Office add-in
Classify from the ribbonYesYes, plus watermark & track.
Granular rights (print, copy,
screenshot, expiry, revoke)		Partial via label protectionGranular, per-user / per-device, revocable
Protection for any file type &
outside the tenant		Primarily Office & PDF within trusted appsEnforced wherever the file travels
Interoperate with existing Purview / MIP labelsNativeHonours & extends them
One model across email, Teams & mobileFragmented across servicesShared policy & audit across the family

Comparison reflects FileOrbis product positioning; native Microsoft capabilities evolve and vary by licence, so validate against
your current Microsoft 365 and Purview plans.

Part of the FileOrbis Microsoft integration family

The Office add-in protects documents where they are created. To govern the entire document lifecycle, collaboration, email,
mobile, and classification, it works hand-in-hand with the rest of the FileOrbis Microsoft integrations, all sharing one policy set
and one audit trail.

Microsoft Teams

Auto-classify and
protect files shared
in channels and
chats, with unified
external-sharing
control.

Microsoft Outlook

Secure email and
attachments from
the Outlook ribbon:
encrypt, expire,
revoke and restrict
forwarding.

Outlook on the web (OWA)

The same securesend
protection in
the browser, crossplatform,
with no
desktop client
required.

Microsoft Intune

Managed-app
(MAM) protection,
device compliance
and selective wipe
for governed files
on mobile.

Microsoft Purview

Honour and extend
Microsoft
Information
Protection (MIP)
sensitivity labels to
any file type.

How to roll out the Office add-in
Connect identity

Register FileOrbis with
Microsoft Entra ID for
single sign-on and
provisioning.

Deploy centrally

Push the add-in to Word,
Excel and PowerPoint
from the Microsoft 365
admin center.

Map your labels

Align existing Microsoft
Purview (MIP) sensitivity
labels to FileOrbis policies.

Define rights

Set classification-driven
usage rights and
watermark rules.

Extend the lifecycle

Add the Teams, Outlook,
OWA and Intune
integrations for end-to-end
coverage.

Hear From Our Customers

“FileOrbis gave us a single pane of glass across on-prem and cloud content. We reduced over-permissioned access fast and finally had audit-ready visibility.”

Security & Risk Lead, Enterprise Organization

“External sharing used to be our biggest leak point. With content-aware policies and full traceability, we enabled collaboration without losing control.”

IT Manager, Regulated Industry

“We consolidated multiple tools into one governed platform. Users got faster access, and our compliance reporting became dramatically simpler.”

Head of Infrastructure, Global Company

Put governance inside Microsoft Office

See the FileOrbis Office add-in and the full Microsoft integration family in
action.

Frequently Asked Questions

How can we help you?

An extension for Microsoft Word, Excel and PowerPoint that lets users classify, label, watermark and protect documents with rights management directly from the ribbon. Protection is bound to the file and stays enforced after it leaves Microsoft 365.

Word, Excel and PowerPoint on the desktop, and Office on the web via WOPI. The FileOrbis family also includes add-ins for Outlook and Outlook on the web (OWA).

Yes. The add-in runs in the browser-based Office apps through the WOPI protocol, so users can classify and protect documents without the desktop applications installed.

Yes. From the ribbon, users apply granular usage rights, including view, edit, print, copy, screenshot control, expiry, and revocation, enforced per user and per device wherever the file travels..

Yes. FileOrbis interoperates with Microsoft Purview Information Protection (MIP): it honours existing labels, maps them to FileOrbis policies, and extends enforcement to any file type.

The Office add-in governs documents at creation. For the full lifecycle it works with the FileOrbis integrations for Teams, Outlook, OWA, Intune, and Purview, all sharing one policy set and audit trail.

Request FileOrbis Demo Today

Do you want to contact one of our representatives to get information or see FileOrbis in action? Schedule a custom live demo of Fileorbis made just for you.