Content Aware Sharing

Content-Aware Sharing for Enterprise Files. Analyze content in real time, enforce content-based workflows and approvals, and share with confidence

Enterprise Content Intelligence & Dynamic File Governance

FileOrbis Content Aware Sharing is an intelligent content inspection and enforcement platform that analyzes what is inside your files, not just where they are stored. It detects sensitive information during upload, editing, and download using hundreds of pre-defined global data patterns, custom regex definitions, and proprietary data groups. By combining deep content inspection with existing classification labels (Microsoft Purview, MIP, Titus) through advanced AND/OR logic, it dynamically applies masking, watermarking, approval workflows, or blocking in real time. The result is granular, automated governance that prevents accidental data leaks, enforces compliance, and enables secure collaboration across hybrid storage environments without disrupting productivity.

Hear From Our Customers

“We finally have real-time visibility into what is being shared externally.”

Head of Information Security, Banking Enterprise

“Our classification labels now trigger real enforcement actions.”

Data Protection Officer, Insurance Organization

“We reduced accidental data exposure without slowing business teams.”

CIO, Healthcare Sector

Enterprise-Grade Capabilities

  • Scan files during upload, edit, and download
  • Automatic detection of PII, PCI, PHI, IBAN, SSN, and global IDs
  • Real-time masking of sensitive strings (e.g., –1234)
  • OCR scanning for sensitive data inside images and scanned PDFs
  • Granular action policies: block, mask, quarantine, notify, log

Sensitive data is intercepted before it leaves your control.

  • AND / OR logic between content and classification labels
  • Integration with Microsoft Purview (MIP) and Titus
  • Trigger approval if label = “Confidential” AND content contains financial data
  • Context-aware rules based on internal vs external sharing
  • Custom data groups with proprietary regex definitions

Turn passive labels into enforceable security policies.

  • Automatic approval routing for high-risk transfers
  • Manager and compliance-based review flows
  • Dynamic watermarking with user identity overlay
  • Context-aware blocking by destination domain
  • Secure enforcement across MFT workflows

High-risk files are paused, inspected, and governed before delivery.

  • Works across Windows File Servers, NAS, S3, Azure, and SFTP
  • No data migration required
  • Unified policy enforcement across hybrid storage
  • Inspection extended via FileOrbis NextGen FileServer
  • Centralized governance across unstructured data

Security rules follow the data — wherever it resides.

  • Auto-restrict files to view-only mode in VDR if highly sensitive
  • Inspect automated bulk transfers in Managed File Transfer
  • Quarantine non-compliant file packets
  • Prevent data exfiltration via external channels
  • Full logging and reporting for audit readiness

Ideal for regulated industries, finance, healthcare, R&D, and legal environments.

Measurable ROI & Business Impact

FileOrbis Content Aware Sharing delivers quantifiable results:

99% Data Leak Prevention
99%

Automatically block the unauthorized sharing of sensitive data based on deep content inspection.

100% Automated Policy Enforcement
100%

Apply dynamic security rules and watermarks across all file-sharing activities instantly.

40% Reduction in False Positives
40%

Integrate seamlessly with your existing DLP solutions for highly accurate content scanning.

60% Faster Compliance Audits
60%

Generate instant, detailed reports on exactly who accessed, downloaded, or shared regulated data.

70% Less IT Intervention
70%

Automate multi-level approval workflows for sensitive file transfers, freeing up your helpdesk.

0 Unauthorized External Shares
0

Ensure every external link strictly complies with your internal data security and privacy policies.

Free Document Management & Security Assessment

Free Content Intelligence Assessment Discover hidden sensitive data and enforcement gaps across your file environment.
Our complimentary assessment delivers:

  • Sensitive Data Exposure Analysis – Detect hidden PII, PCI, PHI, and proprietary information
  • Classification & Enforcement Gap Review – Identify where labeled files lack active protection
  • Risk & Compliance Exposure Report – Map high-risk transfers and regulatory vulnerabilities

Receive a structured executive report outlining hidden data risks, policy blind spots, and measurable compliance improvement opportunities.

Core Benefits – Outcomes That Matter

Eliminate Data Blindness Across Unstructured Storage

Gain visibility into what files actually contain — across file servers, cloud buckets, and hybrid environments. Protect sensitive data before it becomes a breach.

Prevent Accidental Data Leaks in Real Time
Intercept sensitive transfers during upload or sharing. Act automatically without relying on user memory or training.
Bridge the Gap Between Classification and Enforcement
Use Microsoft Purview and other labels as active policy triggers. Ensure sensitive classifications translate into real protection.
Enable Secure Hybrid Collaboration
Allow file sharing internally and externally with dynamic, context-aware controls. Say “yes” to collaboration without compromising compliance.
Increase Auditability and Regulatory Confidence
Every inspection, action, and decision is logged. Integrate with SIEM tools like Splunk, QRadar, and ArcSight for full visibility.
Educate Users in Real-Time with Smart Notifications
When a file is blocked, masked, or sent for approval, users receive clear, customizable messages explaining why. Reinforce security policies instantly and guide correct user behavior.
Lower risk. Stronger compliance. Safer collaboration.

How It Integrates Into Your Environment

Flexible Deployment
On-Premises, Private Cloud, or Public Cloud (AWS, Azure).
Identity Integration

Active Directory, LDAP, Okta, Azure AD, SSO support.

Storage Agnostic

Connect to File Servers, NAS, Object Storage, and Cloud.

Security Ecosystem

Compatibility AV, Sandbox, CDR, DLP, EDR integration.

SIEM Connectivity

Splunk, QRadar, ArcSight integration and mor.

Outlook Integration

Replace attachments with secure links directly inside Outlook.

REST API Access

Embed into portals and enterprise applications.

No Data Migration

No need to move or duplicate data

Frequently Asked Questions

It is an intelligent file governance platform that analyzes file content in real time and enforces security policies based on sensitive data detection.

It enforces policies based on what is inside the file, not just folder permissions or user access.

Yes. It reads classification metadata and combines it with content inspection using AND/OR logic.

Yes. Sensitive strings can be automatically redacted while still allowing controlled access.

No. FileOrbis acts as an intelligent enforcement layer on top of existing storage systems.

By scanning content during upload and sharing processes and automatically applying blocking, masking, or approval workflows.

Request FileOrbis Demo Today

Do you want to contact one of our representatives to get information or see FileOrbis in action? Schedule a custom live demo of Fileorbis made just for you.